Need a Notary Public in Moray?

Several of our solicitors at Grigor & Young – in Elgin and Forres – also hold the office of Notary Public.

What follows is an explanation of –

• Some of the situations in which you might need help from a Notary Public
• How you can contact us
• What our notarial services will probably cost you,
• Some situations where we probably cannot assist you, unfortunately.

We also give some specific questions we get asked about particular scenarios – and whether we can help with the work required.

In Scotland a Notary Public has a number of roles.

The functions of Notaries Public in Scotland

Most commonly, oaths, affidavits and affirmations require to be taken before a Notary – including affidavits in undefended divorce cases – although, in certain circumstances, a solicitor can also administer the oath.

A Notary can check original documents and provide certified, notarised copies.

Certain foreign documents for use in foreign jurisdictions require execution or certification before a Notary. This is particularly true when buying or selling abroad. Frequently there will be a requirement to appoint an overseas attorney to handle paperwork and open bank accounts on your behalf. This power of attorney usually has to be signed in the presence of a Notary.

Notaries have a function in signing documents for the blind or illiterate and can notarise: entry of a person to overseas territories; documentation for formation of overseas companies; and drawing for repayment of Bonds of Debenture.

Apostilles

Some documents for use abroad require a signature and notarial seal and then have to be “legalised” (authenticated) by the Foreign and Commonwealth Office.

We can certify documents by signing and sealing them before sending on to the Foreign and Commonwealth Office to have them legalised.

Most of our Notaries have had their Seal and signature authenticated by the Foreign and Commonwealth Office for this purpose.

How we can help

We can often notarise documents at short notice and, in emergencies, outwith normal business hours.

You will need to have satisfactory ID and we will always check that the service you require is within the competence of a Scottish Notary Public.

Feel free to contact us for advice or to make an appointment.  All initial enquiries are free of charge and without obligation.

Phone us on 01343 544077 (Elgin office) or 01309 672126 (Forres office) or send us a Free Online Enquiry.

Charges for notarising deeds and other documents

Fees for Notarial Execution of 1 – 5 documents – £45 (including VAT)

Fees for Notarial Execution including seal – £65 (including VAT)

Fee payable to Foreign and Commonwealth Office for Apostille (required by legislation) – £30 per signature

Please note that we cannot certify as a true copy Birth, Marriage or Death Certificates.

Situations where cannot help you, if you are a new client (or non-client) of Grigor & Young

On advice from the Law Society of Scotland, we cannot and should not certify documents for non-clients if it is to prove the person’s identity (ID) for anti-money laundering (AML) purposes.

We can notarise documents for, say, someone applying for a job overseas when we are certifying the authenticity of degrees and qualifications etc.

We are now sometimes being asked by estate agents to verify ID for our client who is purchasing from them, even though our client is not a client of theirs. The Money Laundering Regulations require them to ID the purchaser, as well as their seller client.

We cannot provide certified ID to estate agents if it is a new client (in most cases, the estate agency has just referred the person to us). If it is an established client of ours we may feel happier certifying the ID but we cannot guarantee that we will do it in all cases. The advice to Scottish solicitors from the Law Society was not to do it.

FAQs

I require documents to be legalised by UK authorities and then the Vietnamese Embassy so I can apply for a teaching work permit in the country. Are you able to legalise documents or just certify them so that they can then be sent to the UK Legalisation Office?

We can help with this.